Sage 300 ERP (ACCPAC) & IT Managed Services Blog 


Sage 300 ERP provides data support in the field for better decision making; more transparency.

Published on September 19, 2014 by in Accpac, ERP


Choosing an off-the-shelf software as a productive tool in business has immense limitations. For sure, as a company expands its need for better data support, and data transparency, can grow exponentially.


Worse still, when information, documents and files are residing on multiple PCs, productivity can nosedive: too much time is spent searching too many unrelated files for inaccurate or incomplete data.


Workers in the field, who may be relying on real-time data to make project decisions, know just how ineffective the flow of information can be if they are unable to access urgent information themselves; this, to reduce the possibilities of downtime.


Sage 300 ERP integrates the data from every segment of the business, making it available in real time. Financials? Not only is the software ideal for generating financial reports, but it provides that critical data needed for any sales and service part of the organization.


What’s more, in this age of Big Data, the platform is capable of pulling in data to help ID ongoing issues as well as conduct meaningful analysis on demand.

Customers are better served when sales and service can manage their orders and requests seamlessly. Questions can be answered and areas of crossover sales can be identified without delaying the process by relying on numerous software platforms that are not in anyway connected to a single database.

When ordering parts or supplies, old methods like retrieving purchasing history from Outlook email files, or opening an Excel spreadsheet, can only lead to inaccurate tracking and lost orders.

With Sage, key decision makers, whether they be in the field, on the road in sitting in a client’s office, can draw on real-time budget and expense reports to gauge the success of ongoing projects—without stopping the workflow to wait for the information to get back to them from the home office!

Learn more about the Sage 300 ERP advantage for your business, and how its scalability can mean lower costs as your business grows: contact us today.


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Sage 300 ERP for First Nations expandable as income streams grow.

The complexities involved with asset management, financial reporting and tracking agreements is the backbone of the Sage 300 ERP for First Nations. This enterprise resource planning platform (ERP) makes available critical information at the time it’s needed; this, without moving in-and-out-of the software to access stand-alone files.

For example, keeping track of band housing, and managing property information can be a complex issue using old methods, such as Excel or Word and hand-written notes.

What’s more, the management of member services is easily accomplished with entries within the platform; this, without having to pull in other documents that may be incomplete or updated by unauthorized users.

Furthermore, with the increased use of e-documents, tracking government notices and filings becomes more intuitive and timely.

Overall, the Sage platform means a unified approach to document management, saving time—and money—to apply those savings in other areas of need. For example:

  • Departments can make entries and access information across the platform, whether they are in the field, or attending a band meeting.
  • Breaking news affecting the band community, such as the release of anticipated funds, can be turned into immediate financial reports to aid forecasting.
  • Multiple budgets, including a general ledger with up to 99 years of history (Premium), make this software a smart addition to the accounting and financial service aspects of the organization.
  • In addition, the Sage 300 ERP payroll reduces administrative time, and expenses, allowing easy-to-configure changes to sync with band revenue streams.

Discover the Sage 300 ERP advantage: contact us today.

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Sage 300 ERP for Mining tracks setup, production and on-going financials seamlessly.

Keeping track of the information and data sources related to mining activities requires a single-source platform that’s customized for this industry.

Past methods of using numerous silos to store data, and spending unproductive time retrieving it, impacted the bottomline because decision makers had incomplete, or inaccurate information.

That’s why a single-entry system, which is the cornerstone of the Sage 300 ERP for Mining, is well suited for this sector. Key decision makers, for example, can follow the flow of information with the assurance that only authorized users have access—on-premise or in the field via mobile devices.

The ‘requisition’ process is made easier and each shaft, for example, is allocated the correct expenses, thus enabling tighter cost controls. At the end of the month, there is no need to reconstruct expense allocations as all the user profiles are assigned to the correct workflows.

Old methods of tracking the costs associated with the open pit can be inexact because of ever-changing factors effecting the overall costs. For example, machinery rental and diesel costs per shaft are easily assessed with the SAGE platform. Financial reports can be pulled at any point of the mining operation to capture the overall profitability per shaft.

The SAGE modules can be customized to monitor areas like site survey data, costs for shaft sinking as well as the accumulation of waste product. All such data is linked with the proper ‘paper trail’ for upper C-Level decision makers to assess at any time.

Contact us. Discover how Unifsoft can provide the right Sage product that is expandable as your business grows.

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Database Management for Small Business

Database Management for a small business is one of the essential parts of having a strong online presence and creating an environment that is conducive to good sales and public relations.  Setting up a database management system allows you to freely store, access, modify, look up, manipulate and add information within the database. To help you better understand some of the basics for database management systems, we here at Unisoft offer the following helpful hints and practical hints.

  1. In order for your database system to run quickly and effectively, you need to ensure you have servers that are large and powerful enough to operate the databases.  The database servers are computers that are strictly reserved for only one task- holding and running the database management system.  Ensuring your servers are fast enough and powerful enough will keep the data flowing freely and will reduce the instances of lag and other loading and sharing problems that can creep up.
  2. Manage the database and related systems wisely and they will yield the greatest return for you and your business.  Allow only a select group of highly trained workers enter and manipulate the data. Just about anyone can search and retrieve data from a system with minimal training but to be granted access to the inner workings of the database and be able to add, delete, and manipulate data needs to be done by highly trained employees who know what they are doing. Make sure everyone who has access to the database receives the same training.
  3. Remember to back up your records and files.  As wonderful as these technological advances are, there is still a lot that can go wrong.  Having several back up versions of your database records can help you in the event the database crashes, goes off line, is hacked, or suffers some other problem.  Take advantage and keep backup copies of the database, and remember to update it often; also consider whether or not it would be advisable to keep a hard copy record of your information- even just of your top clients, the most important records, or the data that would be key to your business’ operation.

Database management systems are an amazing invention that has forever changed how small businesses manage and operate. Records can be stored for years and easily accessed with just a few key strokes and clicks of the mouse. It can help manage employee and customer records, track sales and purchases, maintain records of transactions, and the data can even be used to generate predictive models for future outlooks. With the help of skilled professionals, database management systems can alter the way your business works and operates- for the better. contact us today to see what difference Unisoft can make in your small business operations.

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The Many benefits of Using the Cloud for Data Backup

Published on August 7, 2014 by in General, IT

Cloud data backup is quickly becoming one of the most common ways to backup one’s irreplaceable data. Whether its digital family photos or a document vital for your business, losing data can be devastating and frustrating. Hard drives are prone to failure and while you back something up in multiple places there is still the possibility that it will be lost.

When using the cloud to backup your important data you’ll have piece of mind that you’re doing all that you can to keep it safe.  Furthermore, using the cloud means that you can access those files from any device, anywhere that you have internet access.

One of the biggest benefits of using cloud backup is that it is done automatically. Its easy to forget to backup your important files, but when it’s automated that’s alright. You simply select which folders you want to keep backed up and the service does the rest. It will routinely backup these folders to the cloud with no additional work from you.

Backing up your data is not always cheap, especially when you’re trying to buy multiple external hard drives. It also can take a long time to set them up and manually complete routine backups. With an online cloud backup service the setup costs are lower than traditional backup methods. The cloud can also provide a better ratio of space to cost than buying your own additional hard drives.

Backing up on the cloud is great for collaboration purposes. If desired, multiple people can access the same files allowing you to quickly update and share work across the web.

At Unisoft we provide offsite cloud data backup along with numerous other services. Please feel free to contact us with any questions.

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Why Is Non-Profit ERP Software Beneficial To An Organization?

Non-profit organizations have a requirement of the software that needs to be used. The accounting software that has to be used should be specific to the industry the non-profit organization is part of. The software should also be specific to the type of regulations that are in place for the industry. Non-profit organizations can range from a number of different industries such as government or social. The requirements of the non-profit should be properly matched with the correct non-profit ERP software and accounting solutions.

ERP supports the distribution of data across different departments of the non-profit organization. When ERP software is implemented, it can be used to merge all of the important operations such as payroll and manufacturing. Basically, an ERP software will merge all of your important data together to make your system easier to manage. When your system is easier to manage, better decisions can be made for your non-profit organization.

There are several agencies who may combine different software modules from different sources. All of these different types of software will not be able to communicate with each other. This will mean someone will spend a significant amount of time trying to remain compliant, while composing reports and/or correcting certain errors.

Some may feel that since there is no motive for profits that it would be a waste of time to use the streamlining tools that are part of an ERP system. Non-profits should have the same amount of transparency or more than the organizations or firms that do have motives for profits. There should be effective tools in place because the non-profits have less money and less staff members.

When there is an ERP software system in place that helps out the non-profit organization, everything will pay for itself in less time than you may think. An Enterprise Resource Planning system for a non-profit will guarantee that the financial information will be accurate, and it will also ensure that the processes will be run in a smooth process no matter how major the changes may be.

An effective non-profit ERP software can allow the organization to carry out its mission. For more information on ERP solutions for non-profits, contact us.

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Sage 300 ERP a Great Solution for Non-Profits

Like any business, non-profit companies often start small. Information technology solutions may be a home brew of off the shelf applications, standard office suites, and whatever resources seem to work as the company grows. A growing non-profit finds that these hodgepodge solutions become unwieldy and may inhibit the ability to respond quickly to new challenges and situations. Sage 300 ERP offers a great solution for Non-Profits.

What is ERP? Enterprise Resource Planning is a software solution that addresses the all the needs of growing business. ERP is modular, so that as a non-profit grows additional modules can be added to address needs.

What types of modules are available? Accounting, customer relationship management, shipping and distribution and more are the basic components.

Because all the components are modular, various departments may use a single component, but the tools to analyze data from all the components and gather organizational intelligence is available to people who need to see the broad overview of the the data.

Sage 300 ERP is the system that we offer at Unisoft. Sage 300 is powerful and flexible, one of the most powerful ERP systems available today. Non-profits are replacing their old collection of tools with this modern system to accommodate new processes and needs. No more spreadsheets of data maintained by various departments to track customers. Get rid of accounting applications built for families to track their household budgets, Sage 300 ERP provides you with serious business tools meant for organizations that are growing. Finally software that grows with your non-profit.
If you would like more information about Sage 300 ERP, please contact us.

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Why You Should Not Forget Data Backup with Your Core Business Plan

Published on July 4, 2014 by in Data Repair, IT

In order to have a successful business, you cannot let your data disappear at any point in time. Fortunately, preventing this from happening requires nothing more than data backup, which should be implemented with your core business plan as it is just as vital as the data being stored in the first place.

Prevention of Financial Loss
If you run a service-related business, contact information is absolutely critical to maintain your relationships with reoccurring customers. For businesses that sell products, losing contact information means not being able to contact people that may be interested in what you have to offer. It is best to prevent any of this from happening, which means you must invest in data backup for your business.

Maintain Important Financial Records
While contact information is one aspect of data that you do not want to lose, financial information is an entirely different category that possesses as much or more importance, depending on the situation. For instance, you must collect and store all tax-related data for filing taxes, and you need payroll information to make sure your employees will be paid for the correct amount of money.

Sets You Up with a Disaster Recovery Plan
When you experience data loss within your business, you need a way to resolve this problem. It is essential to understand that data backup is the greatest solution, and the most reliable one. When you backup data in a safe and secure manner, you will know that the data recovered is safe to use, especially if you lost your data in the first place due to a hacker getting through your security.

Contact us to discuss your options for data backup to ensure your business is ready to succeed.

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How Can Your Small Business Benefit From Outsourcing?

Published on June 27, 2014 by in IT

If you have a small business then chances are you have the same goal as any other business owner. You want your business to be successful. A small business can be a difficult task to preserve. If you are spending a significant amount of time and finances on IT problems, it can be difficult to grow your business.
A great way for businesses to save finances and increase their the productivity is to outsource their technology. You won’t have to assign different resources for employees to take care of. Since technology constantly changes, it will be a wise decision to outsource. When you do this, you can place your focus on the most important things. Your business can focus more on creating better products for the customers.
We understand how important it is to be able to access computers that are dependable. When you look to use to serve your IT needs, your business will benefit greatly. If your business is not familiar with the latest technology and other IT aspects, you can harm your business in more ways than you may think. If those within your business have minimal knowledge about the elements of computers, software, and hardware, your systems could suffer serious damages. Your computers can be faced with viruses, corruption, and you can even lose data.
There is no specific time to outsource. Every business will be different, but will still need some help from the outside to tackle those projects that don’t necessarily require a new employee. Whenever you feel that you and your employees can’t effectively manage the tasks to increase and improve your business, then that will be the right time to consider outsourcing.
Every business is going to have a certain amount of resources, and the person in charge will have limited attention to give everyone. Outsourcing can help change the focus from the peripherals to the work that will help serve the customers.
Contact us for more information on how your small business can benefit from outsourcing.

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How Law Firms Can Use Vancouver IT Services to Their Advantage

Published on June 24, 2014 by in IT, Resources

A legal expert only has so much time in a day to accomplish work-related tasks. In this case, handling issues related to information technology is not the most efficient way for a mastermind of law to spend their time, which leads to the benefit of Vancouver IT services for law firms.
Work on Legal Software without Concern
In order to work efficiently, you need to be able to use software without dealing with issues. While your knowledge and expertise of legal matters may be extensive, you may not know everything about installing various software programs, getting them to work properly, and making sure they work together. Professional IT services can handle the installation process, which will help you get started on handling important tasks much sooner than attempting to take on these tasks on your own.
Keep Software Updated at All Times
After getting brand new software, most software goes through various changes throughout its existence. Installing updates or patches is necessary to have the greatest experience in terms of function and performance. It should not be your responsibility to keep up-to-date on when your software has been updated, so let professional IT services be the ones that keep your software updated.
Increase Security for Legal Documents
As with any business, there will be confidential information that needs to remain confidential. However, almost everything that has to do with law firms needs to be confidential and secure, and this is where certain law firms can run into problems when they underestimate the need for top-notch security. It is possible to get the security you need and deserve with professional IT services.
Contact us for more information or to discuss your options for IT services.

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